Club Permit Scheme Applications and Renewals

The following documents need to be sent to the Club PO Box, or brought along to a Club meeting for processing, as they need an original signature.
(Right-click each link to download the file directly to your PC)

1. Completed and signed Club Permit application form
2. Completed Vehicle Eligibility and Standards declaration form
3. A photocopy of your current Road Worthy Certificate
4. Payment of establishment and processing fee, $20:
   1. Direct Deposit to:
      [Name=MGCC Victoria] [BSB=083-419] [ACC=517764011] [Reference = "CPS" plus your name]
      (Include a copy of your receipt with the application), or
   2. Cash (Not preferred. Please don't send cash in the mail)
5. Six CURRENT DATED colour photos as described below
6. A self-addressed stamped envelope to return the paperwork to you

Photo requirements

1. Six DATED colour photos are required with all new applications.
2. Photos are to be emailed to cps@mgcc.com.au with: Name, Member number, Make, Model, and Year
   (Image format must be one of: .png, .jpg, .jpeg, or .gif. Not .PDF)
   Images as follows:
   1. Front
   2. Drivers side (door closed)
   3. Rear
   4. Driving position (side-on with driver’s door open)
   5. and where possible, any identifiers  - Chassis number
   6. Engine number

The Club is required to maintain a register of all vehicles & photos, and to provide same to VicRoads within 7 days of receipt of a written request from VicRoads.

1. It is your responsibility to ensure you have received your permit renewal from VicRoads on or before the due date.
2. If your renewal has not been received by the due date, you must contact VicRoads ASAP to follow-up.
3.  VicRoads have advised that the vehicle owner has 90 days after the date of expiry to renew the permit.
   After the 90 days expires the permit shall be cancelled by VicRoads.
   To renew the now expired permit after the 90 days shall require a new permit application to be completed along with all normal items applicable to a new permit application.
4. Where VicRoads have not been paid by Permit due date, the car should not be used after the expiry date until paid.
5. Forward renewals to the Club as soon as you receive them. To sit on and nest them creates delays for yourself and the consequences that may occur if time exceeds the 90 day time limit. 
   We do what we can, but we are not available 24 / 7 for signatures, help us to help you.

RENEWALS CHECKLIST

Club endorsement by email Sign your Permit Renewal form Scan your form and email the image to cps@mgcc.com.au We will sign the form and email it back to you Follow the instructions below to pay VicRoads online (VicRoads no longer require the endorsement form)

Club endorsement by post Post the signed PERMIT RENEWAL FORM to the Club post office box. (Do NOT separate the document) MUST have stamped, self-addressed envelope enclosed so the forms can be returned to you. For your information, generally the Club PO Box is cleared at least weekly.

 

Pay VicRoads online (Full details are here). Requires a scanner or smartphone, and a myVicroads account)   Follow the instructions on the VicRoads website (under "Step 2") to pay online. This will require you to upload your renewal form (after you and a permit officer have signed it). This requires a scanner or a smart phone. Wait for VicRoads to email back your confirmation of payment (may take a couple of days). This must be printed and kept with your logbook.

Pay VicRoads by post   Once your form has been endorsed by the Club and returned to you, post it to VicRoads with a cheque or money order for the required amount. Wait for VicRoads to receive your letter, process your payment, and mail back the portion to stick into your log book.